November 12, 2000
Welcome to the latest issue of the Enterprise-Wide IT Architecture Newsletter!
Supporting the Enterprise-Wide IT Architecture (EWITA) web site at
This is our third bi-monthly newsletter.
We welcome comments on format and content as well as suggestions for articles and sites to be explored. Please let us know by sending us a e-mail at
Table of Contents
1. Hammering away in the garage
The Collaborative Project Work Space Part 1
The Physical Project Room Part 2
The Virtual Project Room Part 3
2. Site Spotlight
3. Vendor Spotlight
4. There he goes again!
5. EWITA web site changes
6. Feedback
Hammering away in the garage
The following is the third of a series of three articles describing the "ideal" project workspace.
The first article describes it from a general sense, the second describes an actual project workspace (physical), and the third article describes the virtual workspace as it should be.

The Collaborative Project Workspace
The Virtual Project Room Part 3
Developing a technical architecture often requires constant collaboration among geographically distributed and multi-domain teams, within a company, among contractors, subcontractors and customers in both a synchronous and asynchronous manner. Individuals and teams need to be dynamic and mobile, being able to collaborate with one other and have access to data and their flow, from an office desktop, home or hotel room.
One response to these requirements is the Virtual Project Room.

The Virtual Project Room (VPR)
The VPR is web-based, thus accessible from anywhere with access to the organizational intranet, from any office, hotel room, meeting room or home. It integrates synchronous and asynchronous capabilities, almost for free, based on existing interface standards and reusing components adopted by most organizations.
The VPR simulates a secure physical room, into which only team members come, in which data change rapidly and are always available (news, latest decisions, documents, designs, tools, actions, schedules), and people come and go to work or to chat/collaborate with other full and part-time members of the team. The VPR provides access to people and data from anywhere, at anytime.
The VPR should include capabilities such as:

The agent capabilities clearly demonstrate how those active collaborative spaces can help teams become more productive and help team collaboration and coordination. For example, users are reminded of action due dates or notified of important data or changes in documents, information can be gathered and disseminated, and activities can be coordinated among distributed team members.

"Anytime, anywhere access to the VPR"
Virtual Project Room Principles Acknowledgements
A majority of the information on VPRs was extracted from a paper by Maria H. Penedo of TRW.
The original paper is located at:
A collaborative workspace environment: experience of evaluation and selection in the Agora project
by Tracy Gardner and Rosemary Russell
A Web-based Virtual Room for Small Team Collaboration by Maria H. Penedo
Collaborative Settings: Fostering Teamwork in the Workplace Herman Miller
Reinventing the Sales Office arbee associates
This is the third of three articles describing a collaborative workspace. A copy of this article, previous articles is located in the Tools part of the Enterprise-Wide IT Architecture (EWITA) web site, located at
Site Spotlight
State, VA
Commonwealth of Virginia
From the Site:
The Commonwealth of Virginia Enterprise Architecture Initiative (VAEA) is a collaborative endeavor across Virginia state and local government to assure that the citizens of the Commonwealth will receive the greatest possible value from investment in information technology. EA does not start with technology. It starts with a strategic framework, the vision and the goals of our state government. Just as a building must be designed to suit its function and its site, information technology must do more than simply address specific operational concerns. In fact, the effective use of information technology must be an integral part of the "business of state government" and must be deployed in ways that maximize the value to the citizens of the Commonwealth.
Comments from newsletter editor:
This is a site that is just beginning to put Virginia's architecture on-line. It apparently follows the EAS concepts espoused by MetaGroup. Listing 25 Technical Trends, 14 Business Strategies, and has underdevelopment Business Information Requirements and Requirements for Technical Architecture, the site is obviously in it's initial stages.
The site does list the domains (Infrastructure and Application Integration) and the nine (9) separate architectures that it is expecting to develop with 4 additional example architectures.
Especially of interest to me is a architecture for Cost Allocation Architecture
The Cost Allocation Architecture defines the policies, procedures, standards and systems required to allocate the cost for the infrastructure components and support. Emphasis is on facilitating rapid deployment of shared resources while maximizing the benefit of multiple funding sources and types.
This is the first time I have seen the Cost Allocation raised to the status of a architecture and I am interested to see the results of the effort.
There are some graphics on the site that explain their model pretty well, I would suggest looking at them carefully.
I have been told that the site is about to be revised with added information in the near future.
This site should be of interest to those in the primary stages of defining their own architectures, or those about to start.
Vendor Spotlight
This is the second of a series of spotlights about vendors to the EA community, it is not meant as an endorsement, simply information.
If you know of a vendor that provides service to the EA community, send me a brief write-up.
We will run one spotlight per issue on a first come, first published basis.
There are no compensations associated with this spotlight!
There were no sites suggested this time. Any sites out there that should be checked out, let me know.
There he goes again
Late Newsletter
Sorry I was late in getting the last newsletter out, I had expected to get it sent via email from New Orleans, however, I was unable to get to my mail because of a glitch that I should have tested before I left Sacramento. Guess that will teach me to purge all that unnecessary "stuff"
New Job
Well not being busy enough, I have accepted a position with one of the larger consulting firms as a technical manager. Hopefully I will have sufficient time to keep this newsletter going.
Reading Files
We have added a new feature to the site, it is called "Reading Files" you can find them in the Tools menu. These reading files are simply a compilation of "things" I think would be of interest to you. Generally they are just pointers to other sites and are intended to give you a chance to read in detail what I have found while doing research on the web.
Discussion Group
Check out the discussion group at Solution Central - - It describes it's self as "…emarketplace for IT professionals and vendors. …" This is a free membership site.
Their discussion groups are called InfoCenters, and my group (InfoCenter) is "Enterprise Architecture: Reconciling Business Requirements With IT" You can locate it via a search. Questions to date are :
? From the top down--is alignment the key? Thom Gross 11/11/00
?  Change management in state government Mike Abbiatti 11/8/00
? strategy and reality Darby Raskin 11/1/00
? change management Maria Sahagun 10/20/00
? What is the most common overlooked area ? Timothy Ingersoll 10/17/00
EWITA Website Changes
Please go to the EWITA website at and select the "New" icon on the banner, the welcome or the admin page
I received the following comment from Clive Finklestein editor of the TEN newsletter regarding formatting the newsletter.
----- Original Message -----
From: Clive Finkelstein
Sent: Thursday, November 02, 2000 3:32 AM
Subject: Re: [EWIT_Architecture] Re: EA/EWITA October 29, 2000 Newsletter Collaboration Workspace, Melissa Cook, Kentucky EA,, What's new
The email that you sent below overlaid all text on top of each other in a few lines only. Clearly, it was prepared with Word and emailed in HTML. I use Word all the time, but use Netscape Messenger 4.7 for email. Your email was TOTALLY unreadable with Netscape Messenger 4.7.
Please provide an email option that is text only, so people can choose that option for reading if relevant.
Reply - Thanks, when you returned it, it read out okay, but from now on, I will use a more bland text editor to prepare the message.
Appreciate the feed back! Using the tools I do, I am not sure that I can have the two alternatives, so I will go with the simple one.
----- Original Message -----
From: Pimblett, John
Sent: Friday, November 03, 2000 10:14 AM
Subject: Glossary error

> Thanks for maintaining such a great site! I just "found" it today (based on
> a recommendation from Gabriel Tanase on the dm-discuss mailing list).
> I noticed that in the glossary the term "database" is incorrectly defined.
> Perhaps the definition belongs to the term "databus."
Reply: I have made the correction, appreciate the feed back!